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NOTICE OF SPECIAL GENERAL MEETING OF MEMBERS

NOTICE IS HEREBY GIVEN that a Special General Meeting (“SGM”) of the Members of the Centennial College Student Association Inc. (the “Association”) will be held as follows:

   Date: February 26, 2025
   Time: 11:00 a.m. – 1:00 p.m.
   Location: Centennial College – Story Arts Centre 951 Carlaw Avenue
Toronto, Ontario M4K 2M2

Purpose of the Special General Meeting

The purpose of the Special General Meeting is to consider and, if deemed appropriate, approve the newly drafted bylaws of the Association. If approved by the Members, the newly drafted bylaws will replace and repeal all current bylaws of the Association in their entirety. Members will be asked to vote on a resolution to adopt the proposed bylaws in accordance with the Association’s current bylaws and the Ontario Not-for-Profit Corporations Act, 2010.

Eligibility to Vote

Only full-time Centennial College students who are fee-paying Members of the Association, are eligible to vote under the current bylaws of the Association shall be entitled to vote at the meeting.

Proxy Voting

Members who are unable to attend the meeting in person may appoint another member, board member or board representative of the Association as their proxy to attend and vote on their behalf in accordance with the Association’s bylaws. Proxy forms and submission instructions are included in the meeting package and must be submitted by the deadline indicated in the proxy instructions.

Meeting Materials

The full text of the proposed bylaws and supporting meeting materials are being made available to Members in advance of the meeting and may be accessed through Association communication channels and official postings.

Accommodations

Members requiring accessibility accommodations to participate in the meeting are encouraged to send an email to [email protected] and [email protected] in advance of the meeting date.

DATED at Toronto, Ontario this 5th day of February, 2026.

Aboalfadel Ghazi Faisal Almushattat

Secretary of the Board
Centennial College Student Association Inc.

Download the Special General Meeting package here for all theinformation and documents relating to the meeting.

Meeting Package

Register Below for the SGM or if you can’t attend, you can assign your voting rights by proxy to one of the CCSAI directors or officers.

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Register to Attend In-Person

Assign Your Proxy

Form of Proxy

Meeting of Members of the Centennial College Student Association Inc.

This Proxy is given for the meeting of members of the Centennial College Student Association Inc. (the “Corporation”) to be held on:

Date: February 26, 2026

Time: 11 am

Location / Platform: Centennial College – Story Arts Centre

951 Carlaw Avenue,

Toronto, Ontario

M4K 2M2

MEMBER INFORMATION (PROXY GRANTOR)

I, the undersigned, am a fee-paying voting member of the Corporation and am entitled to vote at the above-noted meeting.
Name
I hereby appoint the following Member, Board Member or Representative of the Corporation as my proxy to attend, act, and vote on my behalf at the above-noted meeting and at any adjournment thereof:
If the above-named person is unable or unwilling to act, I appoint the Chair of the meeting as my proxy

VOTING INSTRUCTIONS

(Please mark one option for each resolution. If no option is marked, the proxy holder may vote at their discretion.)
Resolution 1: Approval of the February 26, 2026 Special General Meeting Agenda
BIRT: the February 26, 2026 Special General Meeting of CCSAI Members be approved as presented.
Resolution 2: Approval of the April 8, 2025 AGM Minutes
BIRT: the April 8, 2025 Annual General Meeting Minutes be approved as presented.
Special Resolution: Adoption of New Bylaws and Repeal of Existing Bylaws

Whereas the Board of Directors has completed a comprehensive review of the bylaws of the Centennial College Student Association Inc. (the “Association”), including consultation with members and stakeholders, and has approved a revised set of bylaws for consideration by the membership;

And whereas the proposed revised bylaws are intended to modernize the governance framework of the Association, align with the Ontario Not-for-Profit Corporations Act, 2010, and strengthen transparency, accountability, accessibility, and inclusive governance;

Be it resolved as a Special Resolution that:

1. The revised bylaws of the Centennial College Student Association Inc., as presented to the membership and attached to this resolution, are hereby approved and adopted as Bylaws No. 1 of the Association; and

2. Upon adoption of these bylaws, all previously existing bylaws of the Association are hereby repealed and replaced in their entirety; and

3. The Board of Directors and Officers of the Association are authorized and directed to take all necessary steps to implement, publish, and administer the newly adopted bylaws in accordance with applicable law and governance requirements.

Resolution 4: Approval of Election Deadline Waiver
BIRT: the April 1st election deadline for Directors is hereby waived for the 2026 election cycle, and that the election of Directors shall be held no later than the conclusion of the 2026 Annual General Meeting.
INSTRUCTIONS TO PROXY HOLDER

IMPORTANT NOTES

• Each proxy represents one (1) member vote.

• Proxy holders must be voting member, board members or Representative of the Corporation.

• No proxy holder may exercise more than ten (10) proxies at a meeting of members, in accordance with the Bylaws.

• This proxy must be submitted in writing by the deadline specified below.

• A member may revoke a proxy at any time before it is exercised by attending the meeting in person or submitting written notice of revocation.

PRIVACY NOTICE

Information collected on this proxy form is used solely for the purpose of verifying eligibility and conducting votes at meetings of members, in accordance with the Corporation’s bylaws and applicable law.